By-Laws

  1. Purpose
    1. The purpose of the UAL "32" Golf Club is to provide organized recreational golfing activity in the form of monthly golf tournaments for those persons eligible to participate in activities sponsored by the Club.
    2. The club's golf season is 12 months, November thru October.
  2. Membership
    1. The following persons are considered eligible to participate in UAL "32" Golf Club activities.
      1. United Airlines active employees and retirees, and their friends.
      2. If a member's original eligibility changes during the course of membership, they may maintain club membership provided they maintain their membership in good standing by adhering to club rules and policies.
  3. Financial Status
    1. The UAL "32" Golf Club is to be operated as a nonprofit organization.
    2. The nonprofit feature of the golf club is not intended to bind the officers of the organization to an exact or complete expenditure of income over a short term, but is intended to be nonprofit over a longer period of time with some seasons showing a small deficit and some seasons showing a small profit. Such deficit or profit shall not be large. Green fees collected by the treasurer as the result of tournament activity are not to be considered as club income.
    3. The officers of the club shall determine what the membership fee will be from year-to-year, to enable them to operate this club in an efficient manner.
    4. If, at any time, it becomes necessary to disband the golf club, any moneys remaining in the treasury after the final event of the club has been concluded and all debts have been paid, shall revert to the existing membership.
  4. Offices
    1. The offices are to be filled from the membership by the election process. (See officer elections) Offices shall be as follows:
      1. President
        1. The President is the chief administrative officer.
        2. He bears responsibility for the welfare of the entire organization.
        3. He shall coordinate all activities, direct and assist his officers in the effective handling of club business.
        4. He shall call and conduct meetings of the membership and/or officers as often as required to execute club business.
        5. He shall be the primary representative of the club before the sponsoring organization.
        6. He is the club Treasurer.
        7. He is the club Tournament Chairman. If there is a vice president he shall share the Tournament Chairman responsibilities and he will be Co-Tournament Chairman.
      2. Tournament Chairman / Vice President, Co-Tournament Chairman
        1. The Tournament Chairman is responsible for the effective administration of all tournament activity.
        2. He is chairman of the course arrangements committee. He is directly responsible for the selection of courses on which tournament play is to be held, and for all detail necessary to ensure a complete and businesslike arrangement with the various golf courses.
        3. He is chairman of the tournament awards committee and is directly responsible for the selection, purchase, and awarding of all prizes won in tournament competition.
        4. He is in charge of all tournament operations and makes the necessary arrangements to provide starters, scorers and any other help required at each tournament.
        5. He is responsible for the preparation and distribution of all tournament entry forms and notices.
        6. He prepares and distributes the list of starting times for each tournament.
      3. Handicap Chairman and Secretary
        1. The tournament handicap chairman and secretary shall maintain all records necessary for the conduct of play.
        2. He determines and maintains current handicaps for all tournament players.
        3. He shall coordinate all activities, direct and assist his officers in the effective handling of club business.
        4. He shall prepare and publish results and provide them for distribution to the players.
        5. He is responsible to the club's President and shall refer any matters of controversy to him.
      4. Treasurer
        1. The Treasurer is the financial officer of the club.
        2. He receives and disburses all moneys.
        3. He receives all tournament entries together with entry fees. He forwards approved (paid up) entries to the Tournament Chairman for scheduling in the tournament.
        4. He shall keep all club funds in a checking account in a convenient bank under the name of UAL "32" Golf Club.
        5. He shall be responsible for the preparation of all checks and the delivery of checks to pay approved bills.
        6. He shall keep a running account of club funds so that a status report may be made at any time.
        7. He shall make an annual report of the club's income and expenditures and provide it to the members and sponsoring organizations, if requested.
  5. Officer Elections
    1. The existing officers of the club will conduct the election process. Any existing member of the club may ask to witness the process and should notify the officers during the nomination period of their wishes to do so.
    2. Nomination period for officers is the first three weeks of July and the election, if necessary will be in August. The new officers will have two months for a transition period and shall officially take over the club on the first day of November.
    3. Nominee may run as individuals or as a ticket / slate. The nomination process will determine the election process.
    4. Annual elections are "not" mandatory, only the nomination period. If there are multiple nominees that accept a nomination, then elections would be required.
  6. Officer Membership Fees
    1. The President shall have his annual club membership fee and his NCGA membership fee paid for by the club.
    2. The Vice President shall have his NCGA fee paid for by the club.
    3. The Handicap Chairman shall have his annual club membership fee and his NCGA membership fee paid for by the club.
  7. Changes in club functions or procedures
    1. Any changes in club functions or procedures should be brought up at the annual October meeting and voted on by the members present.
    2. If something should come up during the year that cannot wait until the end of the year, a newsletter vote can be done and the results be made known.
  8. Club Rules, Polices and Budget Guidelines
    1. A copy of the club annual rules, polices and budget guidelines should be maintained and made available with the club bylaws for reference and club operation.
    2. The rules, polices and budget guidelines may be altered by the officers with the procedures provided in the club bylaws.
  9. Specific Club Policies
    1. NCGA rules shall be played at all tournaments.
    2. Out-of-bounds which are "in course" shall be observed.
    3. Any specific directions by the course professional shall be observed.
    4. Players who do not enter a tournament prior to the posted deadline "fees due date" have no standing or priority, and may or may not, be able to play if they merely present themselves at the course. Such entries may be accepted only after all scheduled players have been accommodated.
    5. A player who wishes to cancel his entry in any tournament must make the cancellation known to the tournament chairman by the tournament deadline (fees due date) or find his own replacement to be eligible for an undisputed refund of fees.
    6. All players in the tournament must sign their scorecard. Any player protesting a score shall not sign the card, but must submit his protest in writing to the tournament chairman before leaving the course in lieu of signing the card.
    7. Voted on and Approved at the Dec. 2000 meeting to MOVE the tournament season to November thru October, effective 2002, and adjust the club bi-laws and polices to maintain the new November thru October tournament season, as necessary.
Updated and voted on Oct 2007.